Bids for Goods & Services

On August 9, 2016, the Governor signed An Act Modernizing Municipal Finance and Government (the “Act”), which amends many laws related to municipal finance and governance.  The Act includes changes to three public bidding laws – M.G.L. c. 30B, M.G.L. c. 30, and M.G.L. c. 149.  The changes to the public bidding laws go into effect on November 7, 2016.

For more information, please visit the Massachusetts Inspector General website.

Friday, March 1, 2019

(UPDATED 2/13/19)

REQUEST FOR RESPONSE (RFR) 359 DENTAL SERVICES FOR SHERIFF’S DEPARTMENT HAMPDEN Hampden County Sheriff’s Department
Sealed bids for Dental Services are to be delivered to the Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA 01056, and will be received until Wednesday, March 13, 2019 at 2:00 PM at the Sheriff’s Department Hampden Purchasing Department, room 252, 627 Randall Road, Ludlow, MA 01056. For specifications call 413-858-0119. All bids submitted must be clearly marked in the lower left hand corner of envelope, “RFR Number 359, Dental Services, Submission Deadline: March 13, 2019, 2:00 PM”. Must be visible on the outside of the package/box.

A mandatory pre-bid conference at Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA is scheduled for Wednesday, February 27, 2019 at 10:00 A.M. Bidders must confirm attendance no later than Tuesday, February 26, 2019 at 10:00 A.M. by contacting Ann Speziali at (413) 858-0119 and supplying name of company and persons attending. Name, date of birth, and social security number must be supplied for each individual planning to attend. Sheriff’s Department personnel require this information to perform a security clearance. Anyone found to be a security risk will not be allowed entrance. Individuals will be required to present a valid form of identification upon arrival.

Questions concerning the RFR must be submitted in writing to: Ann Speziali, 627 Randall Road, Ludlow, MA 01056 before 4:00 PM on Friday, March 1, 2019. Questions may be delivered, mailed, e-mailed, or faxed. Written responses will be mailed or e-mailed.

Wednesday, March 20, 2019  REQUEST FOR RESPONSE 360 SHERIFF’S DEPARTMENT HAMPDEN GENERATOR CONTROLS UPGRADE Hampden County Sheriff’s Department
Bids for Generator Controls Upgrade with Installation will be received until Wednesday, March 20, 2019 at 2:00 PM at the Sheriff’s Department Hampden Purchasing Department, Room 252, 627 Randall Road, Ludlow, MA 01056 at which time they will be publicly opened and read aloud.  for specifications call 413-858-0119.  all bids submitted must be clearly marked in the lower left hand corner of envelope, “RFR number 360, Generator Controls Upgrade, Deadline: March 20, 2019, 2:00 PM”.

A mandatory site visit at the Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA 01056 is scheduled for Thursday, March 7, 2019 at 10:00 AM.  Contact Ann Speziali at 413-858-0119 to confirm attendance.

Friday, April 24, 2019

Request for Response 362, Sheriff’s Department Hampden: Administrative Housing Services

Hampden County Sheriff’s Department
Sealed bids for Administrative Housing Services are to be delivered to the Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA 01056, and will be received until Wednesday, April 24, 2019 at 2:00 PM at the Sheriff’s Department Hampden Purchasing Department, Room 252, 627 Randall Road, Ludlow, MA 01056, at which time they will be publicly opened and read aloud in front of one or more witnesses.  for specifications call Ann Speziali at 413-858-0119.  all bids submitted must be clearly marked in the lower left-hand corner of the envelope, “number 362, Administrative Housing Services, Submission Deadline: April 24, 2019, 2:00 PM”.

The contract will be awarded within 45 days after the submission deadline unless the time for award is extended by mutual consent of the parties.

If any changes are made to this Request for Response (RFR), an addendum will be issued.  Addenda will be mailed, e-mailed, or faxed to all bidders on record as having been issued the RFR.

Questions concerning the RFR must be submitted in writing to: Ann Speziali, 627 Randall Road, Ludlow, MA 01056 before 4:00 PM on Friday, April 12, 2019.  Questions may be delivered, mailed, or emailed to ann.speziali@sdh.state.ma.us.  Written responses will be emailed to all bidders on record as having been issued the RFR.

Bidders should also include in their submission all additional forms that the vendor is directed to submit by the attachment “Sheriff’s Department Hampden instructions to bidders” found in the specification package.

Bidding procedures and award of contracts will be in accordance with Chapter 7 Section 22, of the Massachusetts General Laws, plus all applicable federal, state, and local laws and regulations.

The Sheriff reserves the right to accept or reject any and all bids in total or in part as he deems to be in the best interest of the Sheriff’s Department Hampden and certifies under the penalties of perjury that this notice has been posted and advertised (if required) in accordance with the general laws of the Commonwealth of Massachusetts, in so far as the Sheriff has instructed the purchasing agent to make such postings and advertisements.

Friday, May 3, 2019

Invitation for Sealed Bids from general contractors for shower stall finish replacement at Hampden County Correctional Center in Ludlow

Hampden County Sheriff’s Department
The Hampden County Sheriff’s Department, the Awarding Authority, invites sealed bids from General Contractors for the Shower Stall Finish Replacement at the Hampden County Correctional Facility in Ludlow, Massachusetts, in accordance with the documents prepared by DHK Architects Inc.

The Project consists of: The project consists of demolition of the existing shower stall finishes to the substrate in order to allow for a complete new epoxy shower stall coating system.  The existing stainless steel panels shall remain, be cleaned, and integrated into the new shower stall system. The existing floor shall be prepared for the new epoxy floor coating.  Existing shower stall drain to be removed and disposed of. Replacement of the shower stall drain will be set into the concrete. Once drain is set and concrete cured, a new epoxy floor system will be installed to positively drain all water to the new drain. Additionally, the floor will have a percent aggregate added to the mix in order to provide a non-slip floor surface in the shower stalls.  This project is located within a secure correctional facility. The Contractor shall abide by all specific requirements of a detention facility.

Mass. State Project No. SDH1850 the work is estimated to cost $1,068,412. Bids are subject to M.G.L. c.149 §44A-J & to minimum wage rates as required by M.G.L. c.l49 §§26 to 27H inclusive.

General bidders must be certified by the Division of Capital Asset Management and Maintenance (DCAMM) in the following category of work:  Painting and must submit a current DCAMM Certificate of Eligibility and a signed Update Statement (CQ3).

General Bids will be received until 1:00 p.m., Wednesday, June 12, 2019 and publicly opened, forthwith. Filed sub-bids for the trades listed below will be received until 1:00 p.m., Wednesday, May 29, 2019 and opened forthwith.

Filed sub-bidders must be DCAMM certified for the trades listed below and bidders must include a current DCAMM Sub-Bidder Certificate of Eligibility and a signed DCAMM Sub-Bidder’s Update Statement.

SUBTRADES Plumbing

All Bids should be delivered to:                        Hampden County Sheriff’s Department

Attn:  Ann Speziali, Room 252

627 Randall Road

Ludlow, MA  01056 and be received no later than the date & time specified above.

General bids and sub-bids shall be accompanied by a bid deposit that is not less than five (5%) of the greatest possible bid amount (considering all alternates), in the form of a certified, treasurer’s, or cashier’s check and made payable to the Commonwealth of Massachusetts from a responsible bank or trust company; cash; or a bid bond from a licensed surety.

Bid Forms and Contract Documents will be available for pick-up at Hampden County Sheriff’s Department, 627 Randall Road, Ludlow, MA  01056 (413-858-0119).

There is a plan deposit of $100.00 per set (maximum of 2 sets) payable to Commonwealth of Massachusetts in the form of a certified, or cashier’s check.

This deposit will be refunded for up to two sets for general bidders and for one set for sub-bidders upon return of the sets in good condition within thirty days of receipt of general bids. Otherwise the deposit shall be the property of the Awarding Authority.

Additional sets may be purchased for $100.00.

We do not mail plans and specifications.  Messenger and other types of pick-up and delivery services are the agents of the bidder and the Hampden County Sheriff’s Department assumes no responsibility.

A mandatory site visit will be held for bidders at 10:00 a.m. on Wednesday, May 22, 2019. There will be no other opportunity to view the site.  Bidders must be cleared for entrance to the facility prior to the walkthrough date.

Attendee’s name, date of birth and social security number must be submitted to the Sheriff’s Department for background check no later than 11:00 a.m., May 20, 2019 in order to attend the walkthrough.  Anyone found to be a security risk will not be allowed entrance.  Individuals will be required to present a valid form of identification upon arrival on May 22, 2019.  Submit attendee information to Ann Speziali via e-mail at ann.speziali@sdh.state.ma.us or by telephone 413-858-0119.

Monday, June 3, 2019 REQUEST FOR RESPONSE (RFR) 363: PROGRAMS VCT TILE & INSTALLATION FOR SHERIFF’S DEPARTMENT HAMPDEN Hampden County Sheriff’s Department
Sealed bids for Programs VCT Tile & Installation are to be delivered to the Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA 01056, and will be received until Wednesday, July 3, 2019 at 2:00 PM at the Sheriff’s Department Hampden Purchasing Department, room 253, 627 Randall Road, Ludlow, MA 01056.  for specifications call 413-858-0121.  all bids submitted must be clearly marked in the lower left-hand corner of the envelope, “RFR number 363, Programs VCT Tile & Installation, Submission Deadline: July 3, 2019, 2:00 PM”.  Must be visible on the outside of the package/box.

A mandatory pre-bid conference at Sheriff’s Department Hampden, 627 Randall Road, Ludlow, MA is scheduled for Thursday, June 20, 2019 at 10:00 A.M. Bidders must confirm attendance no later than Tuesday, June 18, 2019, at 10:00 A.M. by contacting Mary Pastore at (413) 858-0121 and supplying name of company and persons attending.  Name, date of birth, and social security number must be supplied for each individual planning to attend.  Sheriff’s Department personnel require this information to perform a security clearance.  Anyone found to be a security risk will not be allowed entrance.  Individuals will be required to present a valid form of identification upon arrival.

Questions concerning the RFR must be submitted in writing to: Mary Pastore (mary.pastore@sdh.state.ma.us) 627 Randall Road, Ludlow, MA 01056 before 4:00 PM on Tuesday, June 25, 2019.  Questions may be delivered, mailed or e-mailed.  Written responses will be mailed or e-mailed to all bidders on record as having been issued the RFR.

bidders should also include in their submission all additional forms that the vendor is directed to submit by the attachment “Sheriff’s Department Hampden instructions to bidders” found in the specification package.

bidding procedures and award of contracts will be in accordance with M.G.L., c149 & to minimum wage rates as required by M.G.L. c149 sections 26 to 27H inclusive.

The Sheriff reserves the right to accept or reject any and all bids in total or in part as he deems to be in the best interest of the Sheriff’s Department Hampden and certifies under the penalties of perjury that this notice has been posted and advertised (if required) in accordance with the general laws of the Commonwealth of Massachusetts, in so far as the Sheriff has instructed the purchasing agent to make such postings and advertisements.